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Position Overview

This role serves as the billing specialist and public face of a boutique Chicago law firm.

Roles and Responsibilities

  • Overseeing key aspects of the firm’s billing processes, including managing attorney time entry, client invoicing and pre-bills, processing payments, creating reports and managing account inquiries and disputes.

  • Facilitating key interactions between attorneys and clients by drafting correspondence, fielding client inquiries, scheduling client meetings and staffing the reception desk.

  • Scheduling and assisting with client meetings including on-site coordination of mediations.

  • Communicating with building management, IT vendors and other service providers to troubleshoot issues and ensure operations are running smoothly.


  • Highly organized and detail-oriented

  • Works effectively with colleagues and clients

  • Manages and prioritizes multiple responsibilities

  • Ability to be proactive in appropriate situations

  • Strong problem-solving and time-management skills

  • Ability to take and apply feedback

  • Adapts to changing environment

  • Proficient in Microsoft Office Suite programs and willingness to learn additional software


  • Previous law firm and/or billing experience preferred
  • Relevant Bachelor’s degree, or equivalent combination of education and experience

What to Expect

  • An 8:30am – 5 pm hybrid schedule 

  • A COVID-precaution-compliant reception desk, including a plexiglass configuration

  • Competitive salary and bonus with benefits, including health insurance, vacation time, holiday pay and 401K packages

  • Directly reporting to the firm’s Accounting Manager

How to Apply

Interested candidates should send a resume to